Administrative Support Specialist
Williston, SC Williston, SC Full-time Full-time $50,000 - $65,000 a year $50,000 - $65,000 a year 4 days ago 4 days ago 4 days ago Crane Payment Innovations is the leader in world class automated payment solutions.
We partner with businesses to provide payment experiences that set new and innovative standards for consumer convenience, security and reliability.
We are excited to explore new ways every day to improve how millions of people across the globe can make their payments in a way that fits with their lives.
Our global engineers develop products and deliver innovative solutions in currency validation technologies, cash management systems, digital payment technologies, mobile applications, security and digital advertising.
We offer a range of devices for bill and coin validation, cash recycling and dispensing systems, IoT applications for our enterprise-level connected products and services, and software applications to integrate sensory hardware to machines and networks.
At CPI you will become a valuable part of an inclusive culture of collaboration and innovation with the support of over 2,000 associates.
If you want to have a hands-on global impact on payment solutions, we want you to join our team as an Administrative Support Specialist.
This is a full-time (hybrid) position based in our Williston, SC location.
Primary Function:
The primary responsibility of this individual is to maximize the effectiveness of the site leadership by providing top level administrative support.
This individual should have prior administrative support experience, ability to manage priorities, handle confidential materials and exhibit poise, tact, diplomacy, and good organizational skills.
Responsibilities and Duties Primary duty includes performing advanced, diversified and confidential administrative and related functions for the Site Leader.
Exercises high degree of independent judgment and decision making in performing assigned tasks and has considerable latitude and flexibility in prioritizing work and meeting deadlines.
Professionally represent the facility Site Leader when greeting guests, organizing company events, reviewing correspondence, and responding to inquiries made to the Site Leader.
Consistently review and reengineer processes and tools to increase efficiency and continuously improve service levels to the Site Leader and other members of leadership at the site.
Manage vendor relationships, negotiate contracts with vendors for meeting planning and company-wide events.
Provides sophisticated calendar management.
Prioritizes inquiries and requests while troubleshooting conflicts with little guidance; makes judgments and recommendations to ensure smooth day-to-day engagements.
Supports key visitors during their visit to the office.
Plans and executes meetings, videoconferences, audio conferences and Site Leader and executive attendance at business functions.
Provides travel arrangements for Site Leader.
Becomes familiar with the specific, detailed needs of the Site Leader in order to create consistent travel itinerary portfolios for reference and be available during travel times to quickly address any last minute changes or cancellations.
% time for each function 30% General Administration Maintain calendar(s) and administer time tracking system Provide administrative support to key site visitors Consistently review and reengineer processes to increase efficiency and continuously improve service levels 5% Travel Maintain travel itineraries, prepare global travel schedules, and obtain travel visas as necessary, manage changes that occur during travel as needed Manage expense reports 5% Meeting Planning Plan and coordinate meetings, videoconferences, audio conferences and executive attendance at business functions Organize meeting travel, logistics, communications, etc.
Work with vendors to secure venues, menus, etc.
25% Communications Manage communications Manage internal email distribution/contact lists as needed Assist in presentation development/edits as required in preparation for meetings and communication sessions; arrange communication sessions, including effective communications to ensure participation, reserving rooms, managing audio, video and WebEx functions.
5% General office support and other projects as assigned Annual sales meetings, quarterly town halls or company events 30% Other duties as assigned:
PHILANTHROPY Scheduling and coordination of all Williston philanthropical events Obtaining volunteers for all philanthropical events Submitting all philanthropical/volunteer event data to corporate, including, photo release forms, quotes, pictures, etc.
at the end of each month Keeping track of all philanthropical event data throughout the year, volunteers, hours per event, etc.
Creating slides for each philanthropic event to post on the message boards throughout the plant in order to motivate and inspire volunteers Distribute volunteer t-shirts to each volunteer for the events Responsible for gathering and compiling all Crane Fund for Widows and Children (CFWC) nominations and ensuring that all necessary documentation is submitted correctly before forwarding to corporate Distribution of all checks to CFWC sponsors for their charities and obtaining confirmations of checks being given to the charities.
i.
e.
- photo release forms, pictures, etc.
OPERATIONS All Hands PowerPoint Presentations Other PowerPoint presentations as assigned MOR Bowler notifications MOR meeting action items MOR Bowler data for Philanthropy 9-Block Explanations - notifications, compilation of data, distribution Weekly - CBS Hour Summary Report (as interim HR Generalist) Qualifications and Required Skills Associate's or Bachelor's degree in Business Management or related field, or equivalent combination of education A minimum of 10 years administrative expertise preferably in a global manufacturing/business environment.
Key Attributes for Success High energy level, comfortable performing multifaceted projects in conjunction with day-to-day activities.
Business acumen at a level which includes general understanding of major business objectives and the structure required to achieve them.
Ability to handle confidential information sensitively.
Ability to demonstrate and develop team player relationships.
Excellent organization and analytical skills.
Ability to understand, evaluate and make judgment on the proposals (RFP's).
Ability to make strong decisions under pressure and think effectively.
Capability of effective planning and priority setting, including the ability to manage several complex projects simultaneously while working under pressure to meet deadlines.
Ability to effectively prioritize work.
Knowledge of company policies and procedures and high regard for these policies.
Outstanding interpersonal and customer service skills; ability to interface with personnel from various departments and cultures and at all levels.
Ability to work independently; ability to prioritize as well as detail and deadline oriented multitasker.
Outstanding organizational skills with the ability to handle multiple tasks simultaneously; attention to detail and commitment to excellence.
Ability to access information using automated systems (e.
g.
, windows based computer); experience with spreadsheets (Excel preferred) and word processing (Word preferred); expertise, PowerPoint expertise, expense processing (Concur).
Ability to effectively manage to a budget (specifically for events).
Excellent verbal and written communication skills.
We offer Competitive salaries Paid time off Sick time off Medical, dental, & vision insurance Flexible spending accounts Life insurance and disability benefits 401K with Company contribution Discounts for childcare Community involvement Job Type:
Full-time Pay:
$50,000.
00 - $65,000.
00 per year
Benefits:
401(k) 401(k) matching Dental insurance Flexible schedule Health insurance Health savings account Life insurance Paid time off Professional development assistance Referral program Tuition reimbursement Vision insurance Schedule:
8 hour shift Supplemental pay types:
Bonus pay Ability to commute/relocate:
Williston, SC 29853:
Reliably commute or planning to relocate before starting work (Required) Education:
Associate (Required)
Experience:
Administrative:
3 years (Required) Philanthropic planning:
1 year (Preferred) Microsoft Powerpoint:
2 years (Required) Work Location:
Hybrid remote in Williston, SC 29853.
Estimated Salary: $20 to $28 per hour based on qualifications.
We partner with businesses to provide payment experiences that set new and innovative standards for consumer convenience, security and reliability.
We are excited to explore new ways every day to improve how millions of people across the globe can make their payments in a way that fits with their lives.
Our global engineers develop products and deliver innovative solutions in currency validation technologies, cash management systems, digital payment technologies, mobile applications, security and digital advertising.
We offer a range of devices for bill and coin validation, cash recycling and dispensing systems, IoT applications for our enterprise-level connected products and services, and software applications to integrate sensory hardware to machines and networks.
At CPI you will become a valuable part of an inclusive culture of collaboration and innovation with the support of over 2,000 associates.
If you want to have a hands-on global impact on payment solutions, we want you to join our team as an Administrative Support Specialist.
This is a full-time (hybrid) position based in our Williston, SC location.
Primary Function:
The primary responsibility of this individual is to maximize the effectiveness of the site leadership by providing top level administrative support.
This individual should have prior administrative support experience, ability to manage priorities, handle confidential materials and exhibit poise, tact, diplomacy, and good organizational skills.
Responsibilities and Duties Primary duty includes performing advanced, diversified and confidential administrative and related functions for the Site Leader.
Exercises high degree of independent judgment and decision making in performing assigned tasks and has considerable latitude and flexibility in prioritizing work and meeting deadlines.
Professionally represent the facility Site Leader when greeting guests, organizing company events, reviewing correspondence, and responding to inquiries made to the Site Leader.
Consistently review and reengineer processes and tools to increase efficiency and continuously improve service levels to the Site Leader and other members of leadership at the site.
Manage vendor relationships, negotiate contracts with vendors for meeting planning and company-wide events.
Provides sophisticated calendar management.
Prioritizes inquiries and requests while troubleshooting conflicts with little guidance; makes judgments and recommendations to ensure smooth day-to-day engagements.
Supports key visitors during their visit to the office.
Plans and executes meetings, videoconferences, audio conferences and Site Leader and executive attendance at business functions.
Provides travel arrangements for Site Leader.
Becomes familiar with the specific, detailed needs of the Site Leader in order to create consistent travel itinerary portfolios for reference and be available during travel times to quickly address any last minute changes or cancellations.
% time for each function 30% General Administration Maintain calendar(s) and administer time tracking system Provide administrative support to key site visitors Consistently review and reengineer processes to increase efficiency and continuously improve service levels 5% Travel Maintain travel itineraries, prepare global travel schedules, and obtain travel visas as necessary, manage changes that occur during travel as needed Manage expense reports 5% Meeting Planning Plan and coordinate meetings, videoconferences, audio conferences and executive attendance at business functions Organize meeting travel, logistics, communications, etc.
Work with vendors to secure venues, menus, etc.
25% Communications Manage communications Manage internal email distribution/contact lists as needed Assist in presentation development/edits as required in preparation for meetings and communication sessions; arrange communication sessions, including effective communications to ensure participation, reserving rooms, managing audio, video and WebEx functions.
5% General office support and other projects as assigned Annual sales meetings, quarterly town halls or company events 30% Other duties as assigned:
PHILANTHROPY Scheduling and coordination of all Williston philanthropical events Obtaining volunteers for all philanthropical events Submitting all philanthropical/volunteer event data to corporate, including, photo release forms, quotes, pictures, etc.
at the end of each month Keeping track of all philanthropical event data throughout the year, volunteers, hours per event, etc.
Creating slides for each philanthropic event to post on the message boards throughout the plant in order to motivate and inspire volunteers Distribute volunteer t-shirts to each volunteer for the events Responsible for gathering and compiling all Crane Fund for Widows and Children (CFWC) nominations and ensuring that all necessary documentation is submitted correctly before forwarding to corporate Distribution of all checks to CFWC sponsors for their charities and obtaining confirmations of checks being given to the charities.
i.
e.
- photo release forms, pictures, etc.
OPERATIONS All Hands PowerPoint Presentations Other PowerPoint presentations as assigned MOR Bowler notifications MOR meeting action items MOR Bowler data for Philanthropy 9-Block Explanations - notifications, compilation of data, distribution Weekly - CBS Hour Summary Report (as interim HR Generalist) Qualifications and Required Skills Associate's or Bachelor's degree in Business Management or related field, or equivalent combination of education A minimum of 10 years administrative expertise preferably in a global manufacturing/business environment.
Key Attributes for Success High energy level, comfortable performing multifaceted projects in conjunction with day-to-day activities.
Business acumen at a level which includes general understanding of major business objectives and the structure required to achieve them.
Ability to handle confidential information sensitively.
Ability to demonstrate and develop team player relationships.
Excellent organization and analytical skills.
Ability to understand, evaluate and make judgment on the proposals (RFP's).
Ability to make strong decisions under pressure and think effectively.
Capability of effective planning and priority setting, including the ability to manage several complex projects simultaneously while working under pressure to meet deadlines.
Ability to effectively prioritize work.
Knowledge of company policies and procedures and high regard for these policies.
Outstanding interpersonal and customer service skills; ability to interface with personnel from various departments and cultures and at all levels.
Ability to work independently; ability to prioritize as well as detail and deadline oriented multitasker.
Outstanding organizational skills with the ability to handle multiple tasks simultaneously; attention to detail and commitment to excellence.
Ability to access information using automated systems (e.
g.
, windows based computer); experience with spreadsheets (Excel preferred) and word processing (Word preferred); expertise, PowerPoint expertise, expense processing (Concur).
Ability to effectively manage to a budget (specifically for events).
Excellent verbal and written communication skills.
We offer Competitive salaries Paid time off Sick time off Medical, dental, & vision insurance Flexible spending accounts Life insurance and disability benefits 401K with Company contribution Discounts for childcare Community involvement Job Type:
Full-time Pay:
$50,000.
00 - $65,000.
00 per year
Benefits:
401(k) 401(k) matching Dental insurance Flexible schedule Health insurance Health savings account Life insurance Paid time off Professional development assistance Referral program Tuition reimbursement Vision insurance Schedule:
8 hour shift Supplemental pay types:
Bonus pay Ability to commute/relocate:
Williston, SC 29853:
Reliably commute or planning to relocate before starting work (Required) Education:
Associate (Required)
Experience:
Administrative:
3 years (Required) Philanthropic planning:
1 year (Preferred) Microsoft Powerpoint:
2 years (Required) Work Location:
Hybrid remote in Williston, SC 29853.
Estimated Salary: $20 to $28 per hour based on qualifications.
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